Annex 1: Remit and terms of reference

Remit

1. The Citizens’ Assembly will consider –

  • what kind of country we are seeking to build,
  • how best we can overcome the challenges Scotland and the world face in the 21st century, including those arising from Brexit, and
  • what further work should be carried out to give us the information we need to make informed choices about the future of the country.

2. In doing so, the Assembly will decide for itself which challenges it wants to consider, examine the current constitutional arrangements for dealing with those challenges and the options for constitutional reform, and set out what further work is required to provide the information that would allow the people of Scotland to make an informed choice about the future of the country.

3. Within this remit, the Assembly will decide its own agenda and how it wants to approach its work.

4. The Assembly will produce a report containing recommendations to the Scottish Parliament and Scottish Government on those matters. Those recommendations must be relevant to the remit, based on evidence heard by the Assembly and capable of being put into practice.

5. The Scottish Government may refer further matters to the Assembly, or to a further Citizens’ Assembly, for consideration.

6. The Scottish Government will lay the Assembly’s report before the Scottish Parliament, support scrutiny of the recommendations by the Parliament and its Committees, and seek an early opportunity for the Parliament to debate the recommendations in the Assembly’s report. Within 3 months of receiving the report, the Scottish Government will publish a plan setting out how those recommendations which have been agreed by Parliament and for which the Scottish Government has responsibility will be implemented. Where the Scottish Parliament agrees a recommendation for which the Scottish Government does not have responsibility, the report will set out the steps which the Scottish Government intends to take in relation to that recommendation.

Terms of Reference

7. The Assembly will comprise up to 130 citizens selected randomly so as to be broadly representative of the population eligible to vote under the arrangements proposed in the Scottish Elections (Franchise and Representation) Bill 2019. Members must be available to participate in all meetings of the Assembly. When the Assembly reconvenes endeavours shall be made to retain as many members as is practicable and that it continues to be broadly representative of the wider population. A report on those matters will be published by the Convener when the Assembly reconvenes and as part of the final outputs.

8. The Assembly will reconvene in September 2020. The final report of the Assembly will be submitted by the end of December 2020. Meetings may be held on-line.1

9. The Government will make available resources as may reasonably be required to ensure the Assembly can deliver its remit.

10. Two Conveners, who will not be members of the Assembly, were appointed by the Scottish Ministers to convene the Assembly independently of Government. Following the resignation of a Convener in December 2019, there will be one convener of the Assembly. The Convener will be responsible for ensuring the Assembly operates within its remit. The Convener and Assembly will be supported and advised, as they see fit, by –

  • a Secretariat, accountable to the Convener,
  • a Stewarding group, appointed by the Convener, to provide advice to the Convener on matters relating to the design of Assembly sessions and the provision of information and evidence,
  • a Politicians’ Panel, representing the political parties elected to the Scottish Parliament to be called on by the Assembly as it sees fit,
  • such other expert advisers as may assist the Convener and Assembly in designing and delivering an Assembly that fulfils its remit.

11. Guided by the Convener, the Assembly may invite and accept submissions on matters relevant to its remit.

12. The Assembly must agree rules of procedure on the basis of advice from the Convenes. Those rules of procedure must set out how Assembly recommendations are to be agreed, how the absence or unavailability of Assembly members is to be treated, and must require the Assembly to hear evidence before making recommendations about a matter.

Principles

13. In making decisions about the design and delivery of the Assembly, the Convener and those that advise and support it must take account of the principles of the Assembly.

14. The principles of the Assembly are –

  • Independence from government: including through the appointment of impartial and respected Conveners, an arms-length secretariat, and expert advisory groups.
  • Transparency: at all levels of the operation of the Assembly, from the framing of the questions, to the selection of members and expert witnesses, through to proactive publication and live-streaming of deliberative sessions and clarity about what the outputs will be used for.
  • Inclusion: extending not just to those invited to take part as members, but also to the operations of the Assembly itself.
  • Access: the wider public must be able to see and comment upon the work of the Assembly, and stakeholders must feel that they and their interests have a route into the Assembly.
  • Balance: the information used to build members’ (and the wider public’s) learning must be balanced, credible and easily understood.
  • Cumulative learning: embedded into the design of the Assembly, to ensure members develop a rich understanding of the issues considered and have time to do so.
  • Open-mindedness: the Assembly will be a forum for open-minded deliberation between participants, ensuring the public see it as a genuine process of enquiry, and to help ensure that it receives an open-minded response from the parliament and government.